The Process

Step 1: You submit an online letter of inquiry.

This is your opportunity to provide us with a high level overview of your request. While you do need to provide all the information requested, don’t worry if it feels incomplete. We’ll ask for more details when we need them. We'd like you to submit one comprehensive grant request per year, which means if you know you need funding in the spring and will again in the fall, include both in the same request.

You may submit your LOI at any time throughout the year. However, because they may require greater due diligence and additional levels of approval, there are specific deadlines for requests of more than $10,000. Those deadlines are:

Fall 2016

  • Letter of Inquiry Due Date  September 1 by 5 p.m.
  • Application Due Date  October 1 by 5 p.m.

Funding decisions will be made the week of December 12.

Spring 2017

  • Letter of Inquiry Due Date  February 1 by 5 p.m.
  • Application Due Date  March 30 by 5 p.m.

Funding decisions will be made the week of June 12.

Fall 2017

  • Letter of Inquiry Due Date  August 1 by 5 p.m.
  • Application Due Date  September 28 by 5 p.m.

Funding decisions will be made the week of December 11.

Our system requires you to complete your LOI in one session. We recommend that you first enter the information into a document you can save on your computer, then copy and paste it into our online form. Click here for more tips for completing your LOI.

Go to the Letter of Inquiry

Step 2: We review your letter of inquiry.

First and foremost we are looking to ensure that your request aligns with our community investment priorities. Then we're looking for proposals that:

  • Demonstrate a commitment to culturally-competent strategies to better serve the full diversity of Kalamazoo County;
  • Use data and best practices to guide their work;
  • Leverage the strengths and resources of partnerships with other organizations;
  • Seek and use input from people outside the organization; and
  • Carry out ongoing evaluation with evidence-based measures.

We have a team approach to grantmaking. That means that, as a team, we will:

  • Assign a Community Investment team member to work with you throughout the process;
  • Follow up by phone or email.* This may result in an in-person meeting or site visit; and
  • Let you know if your inquiry is moving forward to a formal grant application.

Step 3: You complete the online grant application.

If we recommend that you move forward with a full grant application, you'll complete the online grant application by the date we give you. Our team is here to support you throughout this process, so please don't hesitate to ask for help or advice. You may be able to find answers to some of your questions on our Frequently Asked Questions page.

Step 4: We review your grant application.

When we review your grant application we consider your project's strengths and vulnerabilities and ensure it:

  • Aligns with our community investment priorities and strategy;
  • Includes measurable outcomes for the community; and 
  • Demonstrates the best stewardship of resources provided by the Community Foundation.

Step 5: Final grant decisions are made.

A final decision about your grant is made. Your organization may receive full or partial funding, or in some cases we may decline to fund your project. Our team will:

  • Inform you of the decision made about your grant.
  • If approved, provide you with a Grant Agreement.

After the grant agreement is signed and returned to us, a grant check will be mailed. When your project is finished, we will ask you to report on your progress toward your goals and outcomes. This requirement must be fulfilled before you can apply for another grant. Reporting is done electronically through our online reporting tool and through your attendance of a Results and Learning Forum.

*We review LOIs on the first Thursday of each month. To have your LOI reviewed on that day, it must be submitted by 5 p.m. on the Friday before. We will get back to you within 10 business days of when we review your LOI.


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