NOTE: The Kalamazoo Community Foundation’s most critical role, especially  during this time of uncertainty, is to serve our community. Our team members, who are working remotely, are working diligently in relationship with our community partners to provide relief efforts for those impacted by COVID-19. We appreciate your grace and patience at this time as our hiring process has slowed in light of current events.

Here at KZCF we are a team of people who love where we live and love what we do. We give back to Kalamazoo County by investing in people and programs that will help create a community where every person can reach full potential.

Established in 1925, we are one of the oldest and most successful community foundations in the country. With assets totaling $530 million, each year we and our donors invest about $15 million in the community in the form of grants to nonprofit organizations.

Located in Southwest Michigan (about two hours northeast of Chicago and two hours southwest of Detroit), KZCF offers a competitive benefits package; team-oriented, performance excellence culture; and unlimited opportunities to make life in Kalamazoo County better for everyone. In 2019 – for the sixth year in a row – we were named one of West Michigan's 101 Best and Brightest Companies to Work For.

We believe the strength of our organization depends on our commitment to value, respect and embrace diversity, and we look forward to hearing from talented people of diverse backgrounds, beliefs and perspectives. We are an equal opportunity employer and strive to demonstrate our commitment to diversity, equity and inclusion in all of our policies, procedures and practices.

Community Investment Coordinator

(Downloadable PDF of job post)

Position Title: Community Investment Coordinator
Reports To: Vice President, Grants 
Pay Grade D: $44,000 - $52,679 
Position Status: Full Time 
Deadline: Friday, October 29, 2021

Position Summary: 
Supports the Community Investment (CI) team in its ability to carry out the Kalamazoo Community Foundation’s mission in the community by coordinating the collection of data from funded partners, coordinating learning and evaluation data or all CI activities, supporting key internal and external initiatives, and the effective internal operations of the CI team. Also provides administrative support to the Director of Impact Investments to ensure the success of the initiative. Provides customer service and support to community partners as needed and supports the general efficiency of the Community Investment team throughout the year. Supports the continuous improvement of CI’s grantmaking and administrative processes through an anti-racist and equity-centered approach.

 Essential Duties & Responsibilities: 

  • Provides support for Community Investment staff Coordinates Community Investment meetings by preparing agendas and materials, coordinating meeting details/information, planning/ordering refreshments and room set-up/breakdown.
  • Prepares written correspondence on behalf of community investment staff.
  • Assists with the coordination of agency profile updates and demographic data collection.
  • Assists with the coordination of committee meetings (ex. Community Investment Committee, Impact Investment Committee, Foundation Roundtable, Funders Group, etc.).
  • Assists with the coordination of Community Investment staff retreats.
  • Provides support to equity and education-based initiatives led within KZCF as needed.
  • Reconciles Community Investment monthly/bi-monthly budget.
  • Processes Community Investment invoices in PaperSave.
  • Provides support for meeting management including preparation of Community Investment ongoing measures and maintenance of the team’s 7 Day To-Do list, Issues list, and compilation of Headlines.
  • Manages/Maintains the Community Investment bi-monthly scorecard and ensures appropriate CI measures are transferred to the organizational scorecard.

Grant support:

  • Provides support for the KZCF grant reflection process in alignment with the Trust Based Philanthropy framework.
  • Assists in capturing grant reflection documentation in the Community Impact System.
  • Gathers, organizes, and distributes all relevant data surrounding the evaluation of the outcomes/impact of funded grants across KZCF to demonstrate organizational impact.
  • Provides status updates for Community Investment and KZCF staff throughout the grant reflection process.
  • Maintains and updates CI database to provide efficient service to users.
  • Maintains the grant process documentation (PBM’s) for Community Investment.
  • Maintains and updates all grant related files and documentation for regulatory compliance.
  • Provides support for preparation of scorecard/evaluation reports.
  • Coordinates logistics for engagement events with nonprofit partners and assists CI staff with the implementation of the Partner Engagement Plan including the Equity Series.

Impact Investment Support:

  • Provides direct administrative support to the Impact Investment Director.
  • Supports the work of the Impact Investment Committee and external contractors by assisting with meeting coordination, documentation, tracking data, and assisting with accurate scorecard reporting.
  • Supports the Impact Investment Director with the budget and helps process invoices.
  • Assists with compilation of materials for reporting to both internal leadership as well as external funders as applicable.

General administrative duties:

  • Assists with special projects as assigned. 
  • Serves as member of the Reception Team. 
  • Provides customer support for use of the 402 space by nonprofit organizations. 
  • Provides support to the Finance Team on grant processing and special reporting.

Knowledge, Skills & Abilities: 


  • Associates degree in business or related field or an equivalent combination of training and relevant work experience.
  • Two to four years of progressively more responsible experience in an office environment.
  • Strong verbal/written communication skills.
  • Strong computer skills including word processing, spreadsheet and database applications.
  • Strong emotional intelligence and conflict resolution skills and strengths.
  • Demonstrated ability to effectively interact, communicate, and collaborate with people from all cultural backgrounds.
  • Ability to work & navigate emotionally taxing conversations/contexts related to power, privilege, racism, oppression with diverse stakeholder groups.
  • High personal resiliency skills and tools.
  • Ability to prioritize multiple projects and work under pressure.


  • Coursework or experience in communications, social work, or nonprofit sector.
  • Experience working with nonprofit organizations, volunteers, event planning, and data base reporting.
  •  Nonprofit database experience.

How to apply: Please send resume and cover letter to with the role you are applying for in the subject line.

Scholarship Coordinator

(Downloadable PDF of job post)

Position Title: Scholarship Coordinator 
Reports To: Director of Scholarships
Pay Grade D: $44,000 - $52,679 annual ($21.15 - $25.33 / hour)
Position Status: Hourly / Full Time
Deadline: Friday, October 29, 2021

 Position Summary: 
Coordinates the administrative activities of the Kalamazoo Community Foundation’s scholarship program, which includes 60+ distinct scholarship funds serving more than 200 scholars each year. Responsible for maintaining accurate scholarship records.

 Essential Duties & Responsibilities: 
Position Functions:

Administrative Duties:

  • Oversees and facilitates receipt of scholarship applications and attachments. 
  • Updates on-line scholarship application. 
  • Maintains database for all scholarships. 
  • Creates and maintains cloud-based filing systems for scholarship applications in accordance with IRS regulations. 
  • Coordinates scholarship activities and processes with the scholarship calendar. 
  • Schedules students’ interviews, as needed. 
  • Schedules and coordinates Committee meetings. 
  • Supports the Scholarship Manager(s) as needed. 
  • Prepares timely, customized, accurate and complete applicant information and materials to all advisory committees. 
  • Responsible for input of scholarship award information into database(s) and coordination of scholarship payment timeline with Finance.
  •  Creates and/or updates annual reports as needed.

Marketing and Outreach:

  • Serves as the primary contact for calls and emails from applicants, parents, school counselors, advisory committee members and recipients.
  • Works with Marketing Communications to make updates to online scholarship catalogue.
  • Announces availability of scholarships to high schools, colleges, students, and families as needed.
  • Assists with the coordination of scholarship events as needed.
  • Performs other duties as assigned.

Knowledge, Skills & Abilities:

  • Experience working in a business-related field or office environment. 
  • Experience and comfort using a variety of computer technologies, especially database and spreadsheet programs. 
  • Attention to detail.
  • Must have well-developed writing, proofing, critical thinking, and oral communication skills. 
  • Must be able to work effectively in a team environment. 
  • Must have the ability to work independently and attend to multiple tasks. 
  • Must be comfortable working with community members, fielding calls and emails.

How to apply: Please send resume and cover letter to with the role you are applying for in the subject line. 

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