NOTE: The Kalamazoo Community Foundation’s most critical role, especially  during this time of uncertainty, is to serve our community. Our team members, who are working remotely, are working diligently in relationship with our community partners to provide relief efforts for those impacted by COVID-19. We appreciate your grace and patience at this time as our hiring process has slowed in light of current events.

Here at KZCF we are a team of people who love where we live and love what we do. We give back to Kalamazoo County by investing in people and programs that will help create a community where every person can reach full potential.

Established in 1925, we are one of the oldest and most successful community foundations in the country. With assets totaling $530 million, each year we and our donors invest about $15 million in the community in the form of grants to nonprofit organizations.

Located in Southwest Michigan (about two hours northeast of Chicago and two hours southwest of Detroit), KZCF offers a competitive benefits package; team-oriented, performance excellence culture; and unlimited opportunities to make life in Kalamazoo County better for everyone. In 2019 – for the sixth year in a row – we were named one of West Michigan's 101 Best and Brightest Companies to Work For.

We believe the strength of our organization depends on our commitment to value, respect and embrace diversity, and we look forward to hearing from talented people of diverse backgrounds, beliefs and perspectives. We are an equal opportunity employer and strive to demonstrate our commitment to diversity, equity and inclusion in all of our policies, procedures and practices.

Finance Manager, Funds Management

Position Title: Finance Manager, Funds Management
Reports To: Vice President, Finance and Administration
Salary Range: $56,900 - $68,300
Position Status: Full Time
PDF of Job Description

Position Summary:

Oversees and coordinates all fund accounting functions, designs and implements new tools and processes; prepares financial information for internal and external stakeholders; and, educates colleagues regarding financial procedures.

 Essential Duties & Responsibilities:

 Position Functions:

Fund Accounting

  • Manages and supervises fund level general ledger, including general ledger mapping, making complex adjusting entries, overseeing day to day entries
  • Serves as point person for finance staff regarding fund accounting and finance procedures
  • Designs and implements new tools and processes for funds
  • Prepares and updates annual calculation of spending policy amounts for endowed funds, administrative fees, and investment fees for all funds
    • Tracks and reports spendable dollars to fund representatives
    • Calculates and posts administrative fees for all funds
    • Calculates and posts investment admin fees
  • Prepares timely and accurate financial information for fund representatives  including:
    • quarterly fund representative statements
    • annual spendable statements
    • other financial reports as requested
  • Opens, consolidates, and retires funds within the financial database (The Financial Edge) and our fundraising database (The Raisers Edge)
  • Oversees posting of stock gifts, contributions, corrections, and associated investment transfers

Asset Rebalancing

  • Calculates transfers bi-weekly to/from investment accounts using Financial Edge cash rebalancing export import utility.
  •  Utilizes spreadsheet to calculate transfer of assets from investment managers to appropriate accounts. Requests and confirms cash/investment bank transfers
  • Utilizes electronic (ACH) process on administrative transfers Integrated software
  • Creates financial processes/reports unique to the Community Foundation
  • Creates and updates any changes to fund statements

Investment reporting

  • Provides financial information to Investment Staff for Financial Investment Committee reports and educates staff regarding financial procedures
  • Prepares and processes monthly reconciliation and earnings allocations of core and other asset accounts
    • Inputs earnings, contributions, and distributions on spreadsheet from all investment accounts
    • Reconciles data and creates general ledger entries using the allocation management process in Financial Edge
    • Consolidates and establishes asset accounts into pooled accounts when necessary
  • Reconciles grant and gift checking accounts, real estate holdings account, and VISA/MC account on a monthly basis: and, individual trusts and charitable gift annuity accounts on a quarterly basis
  • Impact Investment reporting quarterly


  • Prepares reconciliations and worksheets for the annual financial statement audit
  • Coordinates and facilitates annual financial statement audit and internal controlsaudit
  •  Coordinates and facilitates annual Form 990 preparation including work paper preparation


  • Implements recommendations from the internal controls audit
  • Develops and records procedures for daily processes and new procedures
  • Prepares Michigan and Florida Solicitation License Application and Michigan Annual Report for Nonprofit Organizations
  • Prepares quarterly COF investment survey, annual CMF survey, CFInsights/Candid data, and others as requested
  • Coordinates and prepares quarterly Finance and Administration scorecard


  • Supports the mission, vision and strategic goals, as a part of the Performance Excellence Model of the Community Foundation, in order to serve both internal and external customers
  • Follows and supports Community Foundation policies and procedures
  • Embraces supports and integrates Community Foundation philosophies related to diversity, inclusiveness and anti-racism and willingness to acknowledge and address other forms of social bias
  • Evaluates own performance and assumes responsibility for professional development
  • Embraces philosophy of and actively engages in lifelong learning including self- reflection and growth regarding personal bias from an anti-racist and anti- oppressive lens
  • Able to confront personal, individual and internal systematic bias with regards to race, gender, orientation, etc., which will require sharing and discussing personal identities in relation to the work environment and learning to be comfortable with often difficult interactions around deeply personal, often divisive conversations, while supporting others to engage similarly
  • Masters concept of Process Based Management (PBM)
  •  Maintains current knowledge of all changes affecting area of work
  •  Conducts self in a professional manner and aligned with Core Values
  •  Maintains appropriate professional appearance
  •  Maintains confidentiality


  • Actively participates in meetings, committees and volunteer opportunities within the organization
  • Participates as a team member utilizing a collaborative style to achieve mutual goals
  • Provides proactive, creative cross-functional thinking and ideas to enhance service to customers
  • Demonstrates ability to work effectively with others

Knowledge, Skills & Abilities:


  • Bachelors degree in Accounting or a related field or equivalent combination of Associates degree and relevant work experience
  • Four to six years of progressively more responsible experience including experience working with nonprofit organizations
  • Must have a thorough understanding of fund accounting and investment financial reporting
  • Must have strong computer skills, including word processing and spreadsheet applications
  • Must be detail oriented and able to work with little supervision


  • Experience with Blackbaud and Fusion Labs software (Financial Edge, Raisers Edge, and GrantedGE)

Physical/Mental Requirements:

  •  Works in well-lit, pleasant, smoke-free office
  •  Requires occasional travel
  •  Frequently requires extended workdays
  •  Must be able to sit for long periods of time
  •  Involves periodic repetitive movement associated with keyboarding
  •  Able to stoop, bend and move intermittently in order to do filing and move equipment and supplies necessary for job function
  •  Requires frequent attention to detail/concentration on figures, paperwork, data, etc.
  •  Frequent pressures related to meeting deadlines and fulfilling scheduling requirements
  •  Frequent distracting influences such as people, phone calls, noise and so forth
  •  Simultaneous handling of multiple tasks on a frequent basis
  •  Frequent intermittent or cyclical work pressures
  •  Frequent irregularity of work hours because of overtime requirements, attendance at meetings, etc.
  • Occasional on-call availability to handle work problems, handle emergencies/crisis situations etc., at all hours



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