NOTE: The Kalamazoo Community Foundation’s most critical role, especially  during this time of uncertainty, is to serve our community. Our team members, who are working remotely, are working diligently in relationship with our community partners to provide relief efforts for those impacted by COVID-19. We appreciate your grace and patience at this time as our hiring process has slowed in light of current events.

Here at KZCF we are a team of people who love where we live and love what we do. We give back to Kalamazoo County by investing in people and programs that will help create a community where every person can reach full potential.

Established in 1925, we are one of the oldest and most successful community foundations in the country. With assets totaling $530 million, each year we and our donors invest about $15 million in the community in the form of grants to nonprofit organizations.

Located in Southwest Michigan (about two hours northeast of Chicago and two hours southwest of Detroit), KZCF offers a competitive benefits package; team-oriented, performance excellence culture; and unlimited opportunities to make life in Kalamazoo County better for everyone. In 2019 – for the sixth year in a row – we were named one of West Michigan's 101 Best and Brightest Companies to Work For.

We believe the strength of our organization depends on our commitment to value, respect and embrace diversity, and we look forward to hearing from talented people of diverse backgrounds, beliefs and perspectives. We are an equal opportunity employer and strive to demonstrate our commitment to diversity, equity and inclusion in all of our policies, procedures and practices.

Finance Coordinator, Grantmaking

Position Title: Finance Coordinator, Grantmaking
Downloadable PDF of job posting
Reports To: Vice President, Finance & Administration
Pay Range: $42,200 - 50,600
Position Status: Full Time (40 hours/week)

Position Summary:

Provides service excellence to the community (donors, agencies and Community Foundation staff) by performing fund accounting functions, including the processing and management of grant applications and requests. Follows strict guidelines for grant processing and communicates with donors and fund representatives as needed.

Essential Duties & Responsibilities:

Position Functions:

  • Grantmaking
    • Coordinates the grant processing effort for all components of compliance and shares grant information and other relevant information with appropriate staff.
    • Acts as the main contact for grant suggestions from donor advisors and fund representatives and reviews grant suggestions to ensure data integrity and completeness.
    • Ensures compliance with Foundation grantmaking policies and procedures.
    • Ensures IRS Pension Protection Act compliance for donor advised grants.
    • Oversees and monitors the accuracy and ensures timely distribution of all grants according to Community Foundation deadlines.
    • Manages and executes grant requests utilizing electronic (ACH) transfers.
    • Processes and performs grant entries; posts to grant history, account payables and general ledger.
    • Develops and implements new procedures for grant processing and due diligence requirements.
    • Works in close collaboration with Foundation staff to manage grant information and applications.
    • Serves as the point person for interfund grants.
    • Performs various fund accounting functions, interfund transfers, generation of financial reports and resolution of grant fund accounting problems.
    • Documents and continually updates RE and GE constituent records.
  • Cash Flow
    • Maintains and reconciles cashflow worksheet to monitor unrestricted fund spendable balances.
  • Audit
    • Prepares and reconciles grant reporting for audit. Provides staff support to auditors during annual audit.
    • Provides support for the internal control audit. Implements recommendations from internal control audit.
  • Donor Relations
    • Responds to inquiries from donor/fund contacts regarding grant history, report requests and fund balances. Communicates relevant grant information effectively to donors and fund representatives.
  • Other
    • Performs other related duties and special projects as identified by VP of Finance.
  • Supports the mission, vision and strategic goals, as a part of the Performance Excellence Model of the Community Foundation, in order to serve both internal and external customers.
  • Follows and supports Community Foundation policies and procedures.
  • Embraces and supports Community Foundation philosophies related to diversity, inclusiveness and anti-racism.
  • Evaluates own performance and assumes responsibility for professional development.
  • Embraces philosophy of and actively engages in lifelong learning.
  • Masters concept of Process Based Management (PBM).
  • Maintains current knowledge of all changes affecting area of work.
  • Conducts self in a professional manner and follows and support the employee commitments and behaviors.
  • Maintains appropriate professional appearance.
  • Maintains confidentiality.
  • Actively participates in meetings, committees and volunteer opportunities within the organization.
  • Participates as a team member utilizing a collaborative style to achieve mutual goals.
  • Provides proactive, creative cross-functional thinking and ideas to enhance service to customers.
  • Demonstrates ability to work effectively with others.
Knowledge, Skills & Abilities:
  • Associate degree or equivalent combination of associate’s degree and relevant work experience.
  • Two to four years of progressively more responsible experience including experience working with nonprofit organizations.
  • Must have strong computer skills, including word processing and spreadsheet applications.
  • Must be detail oriented and able to work with little supervision.
  • Experience with Blackbaud suite of software (Financial Edge, GrantedGE, Raiser’s Edge)
  • Thorough understanding of fund accounting.
Physical/Mental Requirements:
  • Works in well-lit, pleasant, smoke-free office.
  • Must be able to sit for long periods of time.
  • Able to stoop, bend and move intermittently in order to do filing and move equipment and supplies necessary for job function.
  • Frequently requires attention to detail/concentration on figures, paperwork, data, etc.
  • Frequent pressures related to meeting deadlines and fulfilling scheduling requirements.
  • Frequent distracting influences such as people, phone calls, noise and so forth.
  • Frequently requires simultaneous handling of multiple tasks.
  • Intermittent or cyclical work pressures.

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Contractual Grant Writer - Truth, Racial Healing & Transformation

Position Summary
The Kalamazoo Community Foundation (KZCF) is seeking contractual grant writing support for the Kalamazoo Truth, Racial Healing & Transformation (TRHT) work. This exciting and unique opportunity supports a team that is advancing a comprehensive community-based process focused on racial healing, narrative change, and systemic transformation.

Scope of Work:

  • Length of commitment would be 12 months or until deliverables are fulfilled
  • Expectation for virtual meeting attendance would include:
    • Monthly TRHT Leadership Team meetings
    • Evaluation team and internal support team meetings at least once per month
    • Individual meetings with foundation staff and TRHT leadership as needed for gathering information for specific proposals
  • Work with foundation staff to write 5-7 grant applications (already identified local, national, corporate, etc.)
  • Conduct additional research into more prospective funders as needed
  • Support the next round of narrative year-end reporting for WKKF, Fetzer Institute, and 2-3 other existing funders or sponsors

The contractual Grant Writer would report directly to the TRHT Director Sholanna Lewis at the foundation but would also work closely with a diverse team of foundation and community leadership that supports the overall body of TRHT work. Funds raised will support programming and operations for 2021 and 2022 calendar years. Exact fundraising goal to be determined during bid process.

If interested, please submit your written bid for consideration by 5 p.m. on November 30, 2020 to Contact us with any questions you may have prior to the due date.

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