Here at the Community Foundation we are a team of people who love where we live and love what we do. We give back to Kalamazoo County by investing in people and programs that will help create a community where every person can reach full potential.

Established in 1925, we are one of the oldest and most successful community foundations in the country. With assets totaling $530 million, each year we and our donors invest about $15 million in the community in the form of grants to nonprofit organizations.

Located in Southwest Michigan (about two hours northeast of Chicago and two hours southwest of Detroit), KZCF offers a competitive benefits package; team-oriented, performance excellence culture; and unlimited opportunities to make life in Kalamazoo County better for everyone. In 2018 – for the fifth year in a row – we were named one of West Michigan's 101 Best and Brightest Companies to Work For.

We believe the strength of our organization depends on our commitment to value, respect and embrace diversity, and we look forward to hearing from talented people of diverse backgrounds, beliefs and perspectives. We are an equal opportunity employer and strive to demonstrate our commitment to diversity, equity and inclusion in all of our policies, procedures and practices.

Donor Relations Coordinator (Part-Time)

Position Title: Donor Relations Coordinator (Part-Time)
(Downloadable PDF of job posting)
Reports To: Vice President, Donor Relations
Pay Range: $19.23 - $23.08 / hour Position Status: Part Time (20 hours/week)

Position Summary:

Supports the Donor Relations team in building and maintaining relationships with donors, professional advisors and prospects. Helps execute fundraising and relationship management strategies. Works closely with the VP and Donor Relations and Development Officers in preparing for donor cultivation and stewardship meetings and assists with record keeping. Supports the Donor Relations team with events, special projects, and is a member of the Receptionist Team.

Essential Duties & Responsibilities:

Position Functions:

  • Creates donor materials, including Letters Of Direction, correspondence, giving opportunities, and fund descriptions
    • Compiles information and packets for distribution to donors and prospects
  • Provides support to Donor Relations/Development Officers to follow up after donor meetings
    • Completes New Fund, Deferred Gift and other checklists
    • Ensures action reports are accurate and completed in a timely manner
  • Helps execute events
  • Assists with database projects
  • Assists in gift processing by serving as the gift reviewer
  • Serves as back up gift processor
  • Provides administrative support including scanning and record maintenance
  • Serves as a member of the Receptionist team, provides coverage for front desk during lunches, and vacations
  • Other duties as assigned



  • Supports the mission, vision and strategic goals, as a part of the Performance Excellence Model of the Community Foundation, in order to serve both internal and external customers.
  • Follows and supports Community Foundation policies and procedures.
  • Embraces and supports Community Foundation philosophies related to diversity, inclusiveness and anti-racism.
  • Evaluates own performance and assumes responsibility for professional development.
  • Embraces philosophy of and actively engages in lifelong learning.
  • Masters concept of Process Based Management (PBM).
  • Maintains current knowledge of all changes affecting area of work.
  • Conducts self in a professional manner and follows and support the employee commitments and behaviors.
  • Maintains appropriate professional appearance.
  • Maintains confidentiality.


  • Participates as a team member utilizing a collaborative style to achieve mutual goals.
  • Provides proactive, creative cross-functional thinking and ideas to enhance service to customers.
  • Demonstrates ability to work effectively with others.
  • Participates in meetings or committees as needed.

Knowledge, Skills & Abilities:


  • Bachelor’s degree or an equivalent combination of training and relevant work experience.
  • Research experience.
  • Excellent verbal and written communication skills.
  • Advanced computer skills including spreadsheet applications, sensitivity to the confidentiality of research material and excellent analytical and organizational skills.
  • Must be able to work both independently and as part of a team.


  • Two to four years of progressively more responsible experience.
  • Experience in working with non-profit organizations.

Physical/Mental Requirements:

  • Works in well-lit, pleasant, smoke-free office.
  • Requires occasional extended workdays.
  • Must be able to sit for long periods of time.
  • Involves frequent repetitive movement associated with extended periods of keyboarding.
  • Able to stoop, bend and move intermittently in order to do filing and move equipment and supplies necessary for job function.
  • Requires attention to detail/concentration on figures, paperwork, data, etc.
  • Occasional pressures related to meeting deadlines and fulfilling scheduling requirements.
  • Frequent distracting influences such as people, phone calls, noise and so forth.
  • Frequent simultaneous handling of multiple tasks.
  • Periodic intermittent or cyclical work pressures.

Apply Now

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