We believe the strength of our organization depends on our commitment to value respect and embrace inclusion.

We look forward to hearing from talented people of diverse backgrounds, beliefs and perspectives. We are an equal opportunity employer and strive to demonstrate our commitment to diversity, equity and inclusion in all of our policies, procedures and practices.

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Working Here

KZCF offers a competitive benefits package; team-oriented, performance excellence culture; and unlimited opportunities to make life in Kalamazoo County better for everyone.

In 2021 – for the 8th year in a row – we were named one of West Michigan's 101 Best and Brightest Companies to Work For.

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Position Title: Initiatives & Public Policy Officer
Reports To:
Vice President, Initiatives & Public Policy
Pay Grade H:
$73,204 - $86,015
Position Status:
Full Time
Posting Dates:
Open until filled

Position Summary:

The Initiatives and Public Policy Officer supports the development and implementation of the overall approach to engaging in and advancing the Community Foundation’s initiatives and public policy agenda. This position will develop coordinated goals internally with the Vice President of Initiatives and Public Policy while engaging external partners to provide input to the agenda, priorities, and systems level advocacy needed to advance the strategic priorities of the organization. The Officer oversees a portfolio of initiatives and public policy issues that directly affect the Community Foundation’s priorities, gifts, funded partners, and residents of Kalamazoo County.

Essential Duties & Responsibilities:

Position Functions:

  • Collaborates with the Vice President of Initiatives and Public Policy to set a strategic agenda for public education on civic engagement, policy‐related issues, engagement of key leaders, policymakers, and influencers, working to address challenges that are reflective of the Foundation’s focus areas and institutional priorities.
  • Consistent with the rules that apply to community foundations, advises the Vice President of Initiatives and Public Policy on KZCF’s advocacy strategy and opportunities to leverage relationships with policymakers to implement key system change initiatives.
  • Monitors local, state, and federal policy developments, prepares to take appropriate actions within the scope of activities allowable for a community foundation, and works closely with colleagues to tie this work to the Foundation’s initiatives, policy priorities, and strategies.
  • Co‐develops recommended strategies for the Foundation’s nonpartisan engagement and education activities with local, state, and federal policymakers and supports execution of identified strategies.
  • Collaborates with colleagues on the grantmaking team to better understand how the foundation funds organizations and networks and identifies funding gaps with an eye toward long‐term capacity and structural change, centering the priorities and solutions of directly impacted communities.
  • Promotes partnerships with key internal and external stakeholders to ensure that relevant and timely research, nonpartisan analysis, and advocacy efforts work together to contribute to public discourse around some of the most pressing issues in Kalamazoo County.
  • Works with internal and external partners to strengthen relationships with advocacy and organizing groups and networks effecting change at the local level and support the development of new strategic initiative work with internal and external partners.
  • Helps promote development and use of allowable public education tools such as briefings; meetings; social media communications; tailored training and development opportunities aimed at specific populations or constituencies; and other innovative approaches to promote information sharing and equity in Kalamazoo County.
  • Leads resident and partner agency engagement and convenings around initiatives and public policy, including representing KZCF at related events and on related committees, task forces, and boards.
  • Directs interns, fellows, peer staff, or consultants as required for assigned initiatives, public policy, and advocacy efforts.

Knowledge, Skills & Abilities:

Required:

  • BA degree in public administration, policy, or related field, or an equivalent combination of training and relevant experience.
  • Prior experience in policy roles in government, public affairs, or nonprofit advocacy.
  • Experience working with policymakers and leaders, influencers, and advocacy organizations on policy initiatives.
  • Deep understanding of racial equity, structural racism, and the social determinants of health.
  • Demonstrated ability to work flexibly and articulate goals and paths forward in a collaborative manner, while maintaining the ability to pivot strategies and tactics to fit evolving institutional priorities and external contexts.
  • Ability to adapt messages to diverse audiences with credibility and relevance.
  • Creative problem solver; imaginative, with an entrepreneurial spirit.
  • Emotional intelligence, a healthy sense of humor, and a natural collegiality.
  • Complex problem‐solving abilities.
  • Effective in guiding and directing others.
  • In‐depth knowledge/understanding or computers including general business software such as Microsoft Office Suite.


How to apply: Please send resume and cover letter to hr@kalfound.org with the role you are applying for in the subject line.

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Position Title: Donor Relations Coordinator
Reports To:
Vice President, Donor Relations & Scholarship
Pay Grade: $21.15- $25.33
Position Status:
Full Time
Posting Dates:
Open until filled

Position Summary:

Coordinates the Donor Relations and Development administrative activities. Responsible for maintaining accurate donor records (electronic and paper), processing gifts, and coordinating donor events. This position also provides general office support for the Donor Relations & Scholarship team. The Donor Relations Coordinator is a member of the Receptionist Team.

Essential Duties & Responsibilities:

Position Functions:

  • Processes all incoming gifts, including cash, credit card, stock, and other non-cash assets.
  • Creates and sends gift receipts in a timely fashion.
  • Maintains accurate gift records ensuring all documentation is attached to appropriate records.
  • Maintains pledge system.
  • Prepares honorarium and memorial letters as needed
  • Produces Gift Reports.
  • Prepares and reconciles statements for the annual financial statement audit and internal control audit.

Deferred Gift & New Fund Support

  • Works closely with the Vice President and Officers when setting up new funds, deferred gifts, and/or charitable gift annuities (CGAs).
  • Ensures all steps for the Deferred Gift and CGA checklists are completed and all required information is obtained.
  • Assists in coordinating documentation for new funds as needed.
  • Enters all pertinent donor information for new deferred gifts in Raiser’s Edge. Ensures proper documentation is attached to appropriate records.
  • Manages the recording of all deferred gifts in Raiser’s Edge through all stages of the gift.
  • Drafts various letters and other documents on behalf of donor relations team.

Administrative support to Vice President and Officers in their work with primary contacts, professional advisors, and prospects

  • Assures they have the proper marketing/informational brochures.
  • Responds to inquiries made by donors, prospective donors, nonprofit agencies, professional advisors, etc. as requested by the Vice President and Officers.
  • Drafts and coordinates distribution of general. communications to donors, prospective donors, nonprofit agencies, professional advisors, etc. as requested.
  • Schedules meetings with donors and makes necessary arrangements.
  • Proofreads and edits written materials as needed.

Technical/Administrative Support

  • Maintains database creating and updating records and notifies team of changes such as deaths or divorces.
  • Prepares standardized and specialized reports for distribution, editing data and correcting formats.
  • Maintains Donor Relations files and oversees record retention per Record Retention Policy.
  • Reviews and prepares invoices and expense reports for payment.
  • Serves as Traction Tools “driver” as needed.
  • Provides general office support, including backup receptionist support.
  • Assists Finance in reconciling statements and activities including matching gifts and bank statements.
  • Member of Reception Team for coverage

Perform other duties as assigned


Knowledge, Skills & Abilities:

Required:

  • High School diploma or GED
  • Advanced computer skills
  • Excellent customer service skills
  • Excellent verbal and written communication skills
  • Ability to support multiple team members
  • Ability to work independently and enjoy routine tasks
  • Must be detail-oriented

Preferred:

  • Experience in working with nonprofit organizations.
  • Working knowledge of Customer Relation Management (CRM) system
  • Understanding of the basics of giving vehicles and asset types

How to apply: Please send resume and cover letter to hr@kalfound.org with the role you are applying for in the subject line.

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Position Title: IST Coordinator
Reports to: Information Systems Technology Officer
Pay Grade D: $21.15 - $25.33
Position Status: Full Time
Posting Dates: Applications will be accepted until the position is filled

Position Summary:

Responsible for providing technical, administrative, and infrastructure support to the Kalamazoo Community Foundation. The focus of the IST Coordinator role is support, maintenance, training, and security awareness for the Kalamazoo Community Foundation’s information technology systems, computers, and devices. Collaborates with and provides direct support to the Information Systems Technology Officer, as well as maintain and improve infrastructure technology processes. The IST Coordinator is also a member of the Reception Team.

Position Functions:

  • Technical
    • Respond to end-user request for assistance on technical issues with hardware, low-to-mid level software, and peripheral devices.
    • Conduct research to understand, explain and resolve end-user technology related issues.
    • Communicate updates to users affected by technology related issues.
    • Assist with the installation, configuration and maintenance of computer hardware, software, and peripheral devices.
    • Work with users to identify and migrate data to new computers when needed.
    • Initiate and track onboarding procedures for new user device allocation and system use, as well as stream-line a cross-functional process of accurate, effective, and quick response times.
  • Infrastructure
    • Ensure assigned devices and equipment are in proper working order and available for use.
    • Recommend upgrades for laptops, desktops, and ancillary devices/equipment.
    • Analyze and make recommendations for hardware standardization.
    • Coordinate referrals to technical, professional, or service personnel contingent on the repair, training, service, or infrastructure issue for Information Systems Technology hardware/equipment.
    • Maintain an inventory of devices and recommend policies and procedures for upgrades and day-to-day operational support.
    • Support, maintain and provide end-user training on hardware and collaboration as needed.
  • Facilities
    • Rental/purchase, installation and maintenance of office equipment including printers, copiers, telephone, room wizards, click shares, and audio-visual equipment.
  • Security Awareness
    • Assist in monitoring hardware and software systems to ensure security compliance performance targets are met.
    • Facilitate training and technical assistance regarding IT privacy and security risk management.
    • Assist with data integrity and security management monitoring and maintenance.
    • Assist with monitoring enterprise antivirus support and VOIP phone support.
  • Perform other duties as assigned.

Knowledge, Skills & Abilities:

Required

  • Associates degree in a related or an equivalent combination of training and experience.
  • Two to four years of progressively more responsible experience in an office environment.
  • Experience troubleshooting hardware, software, and/or networks
  • Handles complex issues and problems independently, refers, collaborates with, and recommends complex issues to supervisor.
  • Customer-centric focus and strong commitment to quality.
  • Strong professional judgement and presence.
  • Ability to work full time, including evenings
  • Ability to perform work under minimal supervision.
  • Ability to reprioritize work based on projects and critical tasks
  • Customer centric focus on strong commitment to quality.
  • Attention to detail.

Preferred

  • Previous experience with community foundations or nonprofit organization.
  • Professional certifications such as Microsoft, CompTIA, etc.
  • Experience with VOIP and windows server technologies.
  • Experience with inventory management software.
  • Experience with security compliance policies and procedures.

How to apply: Please send resume and cover letter to hr@kalfound.org with the role you are applying for in the subject line.